Privacy Policy

While respecting the right to privacy of those, who have entrusted Cloudity sp. z o.o. (hereinafter: Cloudity) their personal information, including participants of events and business breakfasts organised by Cloudity, our contractors and their employees and newsletter subscribers, we would like to declare that all data attained is processed in accordance with national and European legal provisions and conditions guaranteeing its security.

 

In the following policy we are presenting the personal data protection regulations operating in Cloudity, established by the Directive of the European Parliament and Council (EU) 2016/679 of the 27th of April 2016 regarding the protection of physical people in connection with the processing of personal data and on the free movement of such data and the repealment of Directive 95/46/EC (General Data protection Regulation, hereinafter: GDPR).

 

Data administrator

 

The administrator, meaning the entity deciding on the aim and method of personal data processing, is Cloudity sp. z o.o. seated in Warsaw (00-640), ul. Mokotowska 1, with the following identification numbers; NIP: 951-23-79-071, KRS: 000050582, REGON: 147192818. For matters regarding the processing of your personal data, you can contact with us via e-mail: contact@cloudity.co.uk

 

Data collection and the purpose of their processing

 

Cloudity is an IT company offering Salesforce solution implementation. Realizing their business goals, Cloudity processes data information for the following reasons:


Purpose for
processing


Legal grounds and the
period of data storage


Legal purpose, if any

Signing and execution
of a contract with a
client or contractor
Art. 6.1.b and 6.1.f of GDPR

For the duration of the
contract and after
termination of the contract
until the expiry of the time
limit for arising claims -
generally 3 years, maximum
6.
Cloudity, in connection with
activities undertaken in order to
complete a contract, contacts with
employees/associates of clients and
contractors with a justified purpose.

Processing of
complaints
Art. 6.1.b and 6.1.f GDPR

By 1 year after the end of the
warranty period or
settlement of the complaint.
Administrator, in connection with the
processing of complaints, contacts with employees/associates of clients and contractors with a justified
purpose.

Claiming or defending
against legal claims
Art. 6.1.f of GDPR

For the duration of
proceedings in the scope of
pursued claims - until the
final termination, and in the
case of enforcement
proceedings - until the
claims have been finally
satisfied.
Administrator, in connection with the
claiming or defending against legal
claims, contacts with employees/associates of clients and
contractors with a justified purpose.
Archiving documents,
i.e contracts and
settlement documents
Art. 6.1.c of GDPR

For the duration indicated by
law, and if, as with certain
documents, they are not
indicated, for the time when
their storage falls under the
legitimate aim of the
administrator regulated by
the time of pursuing claims.




-
Managing statisticsArt. 6.1.f of GDPR

Up until the time where
another operation is
indicated in this table. We do
not store personal data only
for statistical purposes.
Holding information about statistics
ran by the Administrator allows for
the improvement of business.
Conducting marketing
activities without using electronic
communication
methods
Art. 6 ust. 1 lit. f RODO

Until an objection is made,
i.e. to show us in any way that you do not want to stay
in touch with us and receive
information about our
actions.
Conducting marketing activities promoting business.
Conducting marketing
activities while using
electronic
communication
methods
Art. 6.1.a of GDPR

Such operations, taking into
consideration other laws
such as the
Telecommunications Act
and the Electronic Services
Act, are conducted on the
basis of held approvals, i.e
showing us in any way, that
you would not like to stay in
contact with us and receive
information about our
operations, and after its
cancellation, for the purpose
of demonstrating the
correctness of the legal
obligations incumbent on
Cloudity and any related
claims (up to 6 years from
the withdrawal of consent).
Conducting marketing operations
promoting business using e-mail
addresses and phone numbers.
Conducting
recruitment
Art. 6.1.a, 6.1.c and 6.1.f of
GDPR

Up to 6 months from the end
of the recruitment process,
and in the event of approval
for further recruitment
processes, no longer than
one year.
Administrator, without any additional
approval from those whose data may
be affected, can store the personal
data of candidates to work, who have
not been employed for another 6
months after the end of the
recruitment process as a justified aim
of the administrator, due to the fact
that the employee may not work
sufficiently or may resign
Human Resources
Management -
Employees and
Colleagues
Art. 6.1.a, 6.1.b, 6.1.c and
6.1.f of GDPR
Art. 9.2.b of GDPR

In accordance with
applicable provisions
obliging to archive documents in regards to
labour law, i.e. personal acts
for 50 years, and in certain
circumstances, 10 years. The
10-year documentation
storage period for issues
connected with work and
personal employee acts will
be applied to all employees
employed after the 1st of
January 2019. In the event
of employees employed in
the period after the 31st of
December 1998 and before
the 1st of January 2019,
documentation connected
with work and personal
employee acts will be stored
for a period of 50 years from
the day of cancelling or
expiration of employment,
unless the employer submits
a statement of intent to
provide all employees and
subcontractors employed in
this period with information
reports, and these reports
will in fact be submitted.
If the document storage
period will be shorter, the
administrator will observe
the shorter deadline. In case
of civil law contracts, these
contracts will be kept until
the expiry of the time limits
for claims resulting from
them.
The administrator uses the image
only on the grounds of the
employee/colleague’s consent.

If the deadlines applicable to the investigation of possible claims are shorter than the periods of retention of settlement documents for tax purposes, we will store these documents for the period of time necessary for tax and settlement purposes, i.e. for 5 years from the end of the year in which the tax obligation has been updated.

 

Data recipients

 

In accordance with conducted operations, Cloudity will disclose your personal information to the following entities:

 

  • people running businesses, including consultants, translators, lawyers working with Cloudity in the area of services provided to Cloudity’s clients,
  • governmental organs or other entitled entities on legal grounds,
  • entities supporting Cloudity’s business at their request, specifically: external IT system providers supporting our business, courier companies,
  • entities auditing our business,
  • entities providing accounting services or entities working with Cloudity on marketing campaigns, during which the entities will process data on the grounds of the contract with Cloudity and only in accordance with their instructions,
  • banks in the event of settlement processes.

 

Co-administration of data by Cloudity

 

In connection with the organization of various events by Cloudity, i.e. business breakfasts, a situation may arise where Cloudity and the entity co-organizing an event (e.g., Salesforce) will be the co-administrators of your data, of which you will be informed in the information clause sent to you, referred to in Art. 13 and Art. 14 of the GDPR.

 

Rights in the field of data being processed and voluntary data provision

 

Every person whose data will be processed by Cloudity has the right to:

 

  • access to their own personal data,
  • rectification to their own personal data,
  • remove their own personal data,
  • limit the processing of their own personal data,
  • object to the processing of their own personal data,
  • transfer their own personal data.

 

More information about personal rights for those whose data this affects is available in Art. 12-23 of the GDPR.

 

Is it mandatory to provide personal information?

 

Providing the data is required to conclude the contract, settle businesses and Cloudity’s compliance with legal requirements. This means that by using services offered by Cloudity (including training, support with system implementation) or to become its employee, you must provide your personal information. Your personal information (meaning full name, phone number and email address) can be shared with Cloudity by the entity in which you registered for training organised by Cloudity.

 

In all other areas (specifically the data to be processed by Cloudity for marketing purposes), providing data is voluntary.

 

Disclosure of data to third party

 

Data will be processed on the territory of the European Economic Area.

 

Processing of personal data in an automated way

 

Personal data will not be processed in an automated way (including profiling) in such a way that as a result of such automated processing, any decisions could be made, other legal effects would be caused or would have a significant impact on our clients, contractors and their employees.

Privacy Policy

While respecting the right to privacy of those, who have entrusted Cloudity sp. z o.o. (hereinafter: Cloudity) their personal information, including participants of events and business breakfasts organised by Cloudity, our contractors and their employees and newsletter subscribers, we would like to declare that all data attained is processed in accordance with national and European legal provisions and conditions guaranteeing its security.

 

In the following policy we are presenting the personal data protection regulations operating in Cloudity, established by the Directive of the European Parliament and Council (EU) 2016/679 of the 27th of April 2016 regarding the protection of physical people in connection with the processing of personal data and on the free movement of such data and the repealment of Directive 95/46/EC (General Data protection Regulation, hereinafter: GDPR).

 

Data administrator

 

The administrator, meaning the entity deciding on the aim and method of personal data processing, is Cloudity sp. z o.o. seated in Warsaw (00-640), ul. Mokotowska 1, with the following identification numbers; NIP: 951-23-79-071, KRS: 000050582, REGON: 147192818. For matters regarding the processing of your personal data, you can contact with us via e-mail: contact@cloudity.co.uk

 

Data collection and the purpose of their processing

 

Cloudity is an IT company offering Salesforce solution implementation. Realizing their business goals, Cloudity processes data information for the following reasons:


Purpose for
processing


Legal grounds and the
period of data storage


Legal purpose, if any

Signing and execution
of a contract with a
client or contractor
Art. 6.1.b and 6.1.f of GDPR

For the duration of the
contract and after
termination of the contract
until the expiry of the time
limit for arising claims -
generally 3 years, maximum
6.
Cloudity, in connection with
activities undertaken in order to
complete a contract, contacts with
employees/associates of clients and
contractors with a justified purpose.

Processing of
complaints
Art. 6.1.b and 6.1.f GDPR

By 1 year after the end of the
warranty period or
settlement of the complaint.
Administrator, in connection with the
processing of complaints, contacts with employees/associates of clients and contractors with a justified
purpose.

Claiming or defending
against legal claims
Art. 6.1.f of GDPR

For the duration of
proceedings in the scope of
pursued claims - until the
final termination, and in the
case of enforcement
proceedings - until the
claims have been finally
satisfied.
Administrator, in connection with the
claiming or defending against legal
claims, contacts with employees/associates of clients and
contractors with a justified purpose.
Archiving documents,
i.e contracts and
settlement documents
Art. 6.1.c of GDPR

For the duration indicated by
law, and if, as with certain
documents, they are not
indicated, for the time when
their storage falls under the
legitimate aim of the
administrator regulated by
the time of pursuing claims.




-
Managing statisticsArt. 6.1.f of GDPR

Up until the time where
another operation is
indicated in this table. We do
not store personal data only
for statistical purposes.
Holding information about statistics
ran by the Administrator allows for
the improvement of business.
Conducting marketing
activities without using electronic
communication
methods
Art. 6 ust. 1 lit. f RODO

Until an objection is made,
i.e. to show us in any way that you do not want to stay
in touch with us and receive
information about our
actions.
Conducting marketing activities promoting business.
Conducting marketing
activities while using
electronic
communication
methods
Art. 6.1.a of GDPR

Such operations, taking into
consideration other laws
such as the
Telecommunications Act
and the Electronic Services
Act, are conducted on the
basis of held approvals, i.e
showing us in any way, that
you would not like to stay in
contact with us and receive
information about our
operations, and after its
cancellation, for the purpose
of demonstrating the
correctness of the legal
obligations incumbent on
Cloudity and any related
claims (up to 6 years from
the withdrawal of consent).
Conducting marketing operations
promoting business using e-mail
addresses and phone numbers.
Conducting
recruitment
Art. 6.1.a, 6.1.c and 6.1.f of
GDPR

Up to 6 months from the end
of the recruitment process,
and in the event of approval
for further recruitment
processes, no longer than
one year.
Administrator, without any additional
approval from those whose data may
be affected, can store the personal
data of candidates to work, who have
not been employed for another 6
months after the end of the
recruitment process as a justified aim
of the administrator, due to the fact
that the employee may not work
sufficiently or may resign
Human Resources
Management -
Employees and
Colleagues
Art. 6.1.a, 6.1.b, 6.1.c and
6.1.f of GDPR
Art. 9.2.b of GDPR

In accordance with
applicable provisions
obliging to archive documents in regards to
labour law, i.e. personal acts
for 50 years, and in certain
circumstances, 10 years. The
10-year documentation
storage period for issues
connected with work and
personal employee acts will
be applied to all employees
employed after the 1st of
January 2019. In the event
of employees employed in
the period after the 31st of
December 1998 and before
the 1st of January 2019,
documentation connected
with work and personal
employee acts will be stored
for a period of 50 years from
the day of cancelling or
expiration of employment,
unless the employer submits
a statement of intent to
provide all employees and
subcontractors employed in
this period with information
reports, and these reports
will in fact be submitted.
If the document storage
period will be shorter, the
administrator will observe
the shorter deadline. In case
of civil law contracts, these
contracts will be kept until
the expiry of the time limits
for claims resulting from
them.
The administrator uses the image
only on the grounds of the
employee/colleague’s consent.

If the deadlines applicable to the investigation of possible claims are shorter than the periods of retention of settlement documents for tax purposes, we will store these documents for the period of time necessary for tax and settlement purposes, i.e. for 5 years from the end of the year in which the tax obligation has been updated.

 

Data recipients

 

In accordance with conducted operations, Cloudity will disclose your personal information to the following entities:

 

  • people running businesses, including consultants, translators, lawyers working with Cloudity in the area of services provided to Cloudity’s clients,
  • governmental organs or other entitled entities on legal grounds,
  • entities supporting Cloudity’s business at their request, specifically: external IT system providers supporting our business, courier companies,
  • entities auditing our business,
  • entities providing accounting services or entities working with Cloudity on marketing campaigns, during which the entities will process data on the grounds of the contract with Cloudity and only in accordance with their instructions,
  • banks in the event of settlement processes.

 

Co-administration of data by Cloudity

 

In connection with the organization of various events by Cloudity, i.e. business breakfasts, a situation may arise where Cloudity and the entity co-organizing an event (e.g., Salesforce) will be the co-administrators of your data, of which you will be informed in the information clause sent to you, referred to in Art. 13 and Art. 14 of the GDPR.

 

Rights in the field of data being processed and voluntary data provision

 

Every person whose data will be processed by Cloudity has the right to:

  • access to their own personal data,
  • rectification to their own personal data,
  • remove their own personal data,
  • limit the processing of their own personal data,
  • object to the processing of their own personal data,
  • transfer their own personal data.

 

More information about personal rights for those whose data this affects is available in Art. 12-23 of the GDPR.

 

Is it mandatory to provide personal information?

 

Providing the data is required to conclude the contract, settle businesses and Cloudity’s compliance with legal requirements. This means that by using services offered by Cloudity (including training, support with system implementation) or to become its employee, you must provide your personal information. Your personal information (meaning full name, phone number and email address) can be shared with Cloudity by the entity in which you registered for training organised by Cloudity.

 

In all other areas (specifically the data to be processed by Cloudity for marketing purposes), providing data is voluntary.

 

Disclosure of data to third party

 

Data will be processed on the territory of the European Economic Area.

 

Processing of personal data in an automated way

 

Personal data will not be processed in an automated way (including profiling) in such a way that as a result of such automated processing, any decisions could be made, other legal effects would be caused or would have a significant impact on our clients, contractors and their employees.